Job & Career
Executive Secretary / Admin Staff
Responsibilities:
- • Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
- • Receive, direct and relay telephone messages and fax messages
- • Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- • Open, sort, and distribute incoming correspondence, including faxes and email
- • File and retrieve corporate documents, records, and reports
- • Prepare responses to correspondence containing routine inquiries
- • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
- • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors
- • Manage and maintain executive’s schedules
- • Relay directives, instructions and assignments to executives
- • Assist in the planning and preparation of meetings, conferences and conference telephone calls
- • Prepare confidential and sensitive documents
- • Manage travel and schedule of executives
- • Greet and receive visitor
- • Takes and transcribes dictation
- • Prepare agenda for meetings
- • Operate office equipment, such as photocopy machine and scanner
Requirements:
- • College Graduate
- • Can work under pressure
- • Knowledgeable in basic computer applications (i.e. PowerPoint presentation, etc.)
- • Analytical
- • Decision making skills
- • Effective listening communication skills
- • Fluent in verbal and written communication skills
- • Time management skills
- • Detail-oriented, trustworthy, hard-working and reliable
- We offer competitive salary and other attractive fringe benefits. Interested applicants are invited to e-mail us @ inquiry@manilasafety.com with your resume for an interview.
- For further information, please call : +632 365-9234 to 35.